School advises parents of PEAC and EYE charges per year ($5 – $300) as part of Voluntary Contributions and Charges process
PEAC Roles
Principal
The School Principal has the overall responsibility for the administration of PEAC at the school site. It is their responsibility to ensure:
- that students are tested for identification and selected students have access to PEAC;
- that the testing regime for Year 4 students is correctly administered and returned;
- that charges for PEAC are outlined in the Costs and Contributions information distributed each year;
- that charges are collected in a timely manner and forwarded to the PEAC Administration Centre;
- that the person selected as the School PEAC Coordinator has the necessary skills and abilities to successfully perform their role;
- signing off on the one-off excursions organised through the PEAC Centre coordinators (PEAC Centre Host Principals only); and
- implementation of the Memorandum of Agreement (PEAC Centre Host Principals).
The success of PEAC throughout the NMER is enabled by the due diligence of Principals.
School PEAC Coordinator
The School Coordinator has the responsibility for ensuring that PEAC students and parents are kept informed of PEAC events including:
- forwarding information to students and parents about PEAC course selection dates and processes;
- distributing Letters of Course Placement to identified PEAC students;
- welfare of PEAC students at their school;
- distribution of Records of Achievement;
- operational administration of Year 4 testing regime;
- coordination of the Teacher Nomination process
- assist parents if and when necessary to organise transport for their child/ren;
- attendance at NMER PEAC School Coordinator meetings; and
- update PEAC Coordinator contact details to PEAC administration.
Manager Corporate Services
The School’s Manager of Corporate Business has the responsibility for ensuring that charges are collected and forwarded to the PEAC Administration Centre as per the Costing Form outlined in the PEAC Payment Process.
The timely manner in which charges are collected and forwarded to the PEAC Administration Centre assists greatly in maintaining the integrity of PEAC in the NMER and all Managers, Corporate Business are thanked sincerely for their commitment.
The Costing Form is emailed after Week 1 of courses to ensure only attending students are charged. Parents may choose to pay as soon as they receive notification of their course enrolment and a Payment Voucher is attached to each student’s Letter of Course Placement to assist with this option.
Payment can be made by cheque or Electronic Funds Transfer (EFT) to Yuluma Primary School.
PEAC emails School list of students and costs | Courses | School transfers money to PEAC |
---|---|---|
Within 2 weeks of course commencement | Rd 1 PEAC and EYE (Year 3) Rd 2 PEAC and EYE (Year 2) Rd 3 PEAC and EYE (Year 1) | Within 3 weeks of course commencement |
Policies
Attendance Process
Students who attend PEAC are marked as an “E” at their enrolled school as they are participating in an educational program away from their enrolled school. The only time this is changed is when the enrolled school is informed that the student did not attend PEAC on the prescribed day. This information can come from two recognised sources as follows:
- parents inform the enrolled school that their child will not be attending PEAC on the prescribed day and provide the school with a valid reason for non-attendance; and/or
- the PEAC teacher informs the school that the child did not attend on the prescribed day. If the PEAC teacher is aware of the reason they will also provide that to the enrolled school and the school can then make the necessary alterations to the status of the student at the school. If the PEAC teacher is unaware of the reason for the student not attending PEAC they will inform the school when notifying them of the absence.
The student’s enrolled school must ensure they follow the correct procedures related to attendance for all PEAC students and follow up on any known absences in the same way as they would for any other student in the school.
Excursions
PEAC provides two types of excursions for students who participate in the program: courses that are based at an external venue such as Scitech, and one-off excursions as part of a centre-based course.
Courses based at an external venue follow this procedure
- full year approval from the Principal of the PEAC Administration Centre host school (currently Yuluma Primary School); and
- Parent Consent Form signed prior to course commencement.
As courses are selected by students as part of the Course Selection Process; it is understood by both the students and the parents that the whole course will be at the one venue, similar to attending a centre-based course.
One-off excursions as part of a centre-based course follow this procedure:
- approval required from Host School Principal from where the course is based;
- all aspects of the proposal (as per the Department of Education Excursion Policy) are to be forwarded to the Host Principal at least four weeks prior to the excursion taking place; and
- student lists, health forms and parent consent forms are collected and submitted to the Host Principal before the excursion.
PEAC recognises the impost this places on Host Principals but have established this process to ensure compliance with the Excursion Policy and Guidelines. This process best mirrors the practice that occurs in most schools for similar excursions.
Memorandum of Agreement (Host Schools Only)
Host schools have entered into a partnership agreement with NMER to facilitate the operation of PEAC Centres at the relevant schools. To formalise this partnership a Memorandum of Agreement has been developed that outlines the following:
- Terms of Reference
- Key Outcomes
- Roles and Responsibilities of Host Schools and NMER
- Joint Steering Group Operational Procedures
- Funding Allocation
- Reporting Requirements
- Disclosures
- Mutual Obligations
- Termination of MoA
- Dispute Resolution
- Status of MoA
Further details related to the MoA can be obtained from the NMER office.
Transport
Safe and legal transport to and from PEAC programs is the responsibility of parents. Parents are responsible for ensuring the vehicle used to transport their child has comprehensive motor vehicle insurance cover and is deemed to be suitable for such use.
Students are delivered by their transport provider to the teacher at the venue and collected from the teacher at the conclusion of each session. Students are not permitted to travel unaccompanied at any time to reach or depart a venue.
School PEAC Coordinators may assist parents by providing the names of other students attending PEAC Courses provided the other parents have given the Coordinator permission to divulge this information.
Carpooling requests can be made via the online course selection app. For these requests to be actioned students must be from the same school and enter the SAME course preferences in the SAME order. The correct spelling of names is essential.